Maintenance software for heavy equipment
Solmex is the maintenance and fleet platform for construction operations: preventive maintenance, breakdowns, work orders, inspections, spare parts and cost, on one record per machine. Your workshop runs it from a phone. Your management reads it from a dashboard.
The problem
Critical machines. Million-dollar downtime. And the system of record is a group chat. Your team deserves better tools.
Maintenance doesn't happen in the office
A fitter in PPE, a phone in one hand and a spanner in the other. Solmex is built for that moment: scan the plate, read the job, record the work, attach the photo. The office sees it before the operator is back in the cab.
The actual product
Real screens from a Solmex workspace running a 420-machine fleet. Look at the numbers, the columns, the states. This is what your plant department would open on Monday morning.
420 machines · live status counts
Filter by group, project, zone, ownership
Status on every machine
What is down, and for how long
The fault in plain words
Who reported it, and when
Stock value, counted live
Below minimum, flagged
Print a QR bin label
Eleven ways to cut the same data
Cost per operating hour
Where the fuel actually went
The Solmex platform
Solmex is equipment-centric by design. One record per machine, and every breakdown, work order, job card, part, and report flows from it. No duplicate data. No parallel spreadsheets. One source of truth that your whole operation orbits.
How the work moves
One job, four hands, no re-typing. The same record travels from the planner's screen to the fitter's phone and back; management never has to ask anyone for a status update.
From a breakdown, an overdue service or an inspection finding. Machine, fault, priority and the parts it will need.
Notified, opens the job beside the machine, scans the plate to confirm he is on the right one.
Parts issued from the store, hours spent, photos of what he found, a note for the next man. Signed on the screen.
Machine back in service, cost posted against it, history attached to it forever. No end-of-week report to assemble.
Timeline-driven maintenance
Nobody updates a status field in Solmex. The lifecycle is derived from what actually happens: a mechanic starts work, a part is issued, a supervisor signs off. The timeline assembles itself into a complete, trustworthy asset history.
Every step is a real operational event with an author, a timestamp, and evidence. Statuses can't be faked forward or forgotten.
The progress bar your managers see is computed from the record, not from someone remembering to move a card on a board.
Ten years from now, every hour, part, signature, and photo is still attached to the machine it belongs to.
Inside a job
Three views of the same repair: the job as it was worked, the service that should have prevented it, and the walkaround that caught it first.
Work orders
From breakdown to sign-off: assignments, parts, photos, comments, and labor in one living record. The activity feed shows exactly who did what, when.
Dive deeper →Pressure test OK. Machine cleared to return.
320-4133 · boom cylinder seal kit ×1
Preventive maintenance
PM templates per machine class, due hours computed from live meter readings, and one-tap work order generation. Overdue services can't hide.
Dive deeper →Inspections
Structured checklists on any device. A failed item raises a finding; a finding becomes a work order with one tap. Nothing gets lost between the walkaround and the workshop.
Dive deeper →The mobile app
Maintenance software fails in the field, not in the office, because it asks a man in gloves to fill in a form designed for a desk. Solmex gives him four screens: scan it, do it, record it, sign it. Everything management needs is a by-product of that.
One scan, the whole machine
Solmex prints a QR plate for each asset. Point a phone at it and the machine answers for itself: what it is, what it has done, what it needs and what is currently wrong with it. No equipment number to remember, no folder to find.
Solmex generates the label; you stick it on the machine. Weatherproof, and it never needs re-issuing.
Operators, visiting engineers, a hire company's driver: a scan opens a safe public card with no login at all.
Signed in, the same scan opens everything: history, meters, documents, costs and the job in front of them.
Real people, real machines
The other half is a supervisor walking a machine at 6am, a storeman finding the right seal kit, a fitter with oil on his hands. Solmex was designed around those three people, not around an office chair.
Site footage in place of these scenes · get in touch if you would like us to film your operation
For the people who sign for it
A plant manager shouldn't need a phone call, a site visit and three spreadsheets to answer a board question. In Solmex the answers are a consequence of the work already being recorded.
What is down right now?
Fleet availability is calculated from machine status, not from someone's memory. Off-hired and transferred plant is excluded, so the number is your site's real capacity, with a 14-day trend beside it and the machines that moved it named.
Who is working on it?
Every job has a named technician, a timestamp on each step, the parts drawn against it and a supervisor's signature at the end. When something took eleven days, the record shows exactly which day it waited and what it waited for.
What is this machine costing us?
Fuel logs and store issues post themselves to the machine that consumed them, alongside labour and manual entries. So you can compare two excavators doing the same work, and see the one quietly eating its own value.
Are we actually maintaining it?
Services are scheduled against the manufacturer's hour grid and measured against live meter readings, so a service done late does not quietly re-phase the whole programme. Inspections, certificates and permits carry their own expiry.
Why Solmex
Most maintenance software was written for buildings and production lines, then sold to contractors. Solmex started at a road project with hundreds of machines, and it shows in the parts that usually go wrong.
01
Heavy equipment is serviced on the meter. Solmex schedules against the manufacturer's 250/500/1000-hour grid using live readings; a service logged late still leaves the next one where it belongs.
02
Breakdowns, services, inspections, fuel, parts, documents, permits and cost all hang off the same asset. Ten years and three sites later, the history is still attached to the machine it belongs to.
03
The field app isn't a shrunken desktop screen. Scan, report with photos, complete a job card, sign; in large targets, on a cracked screen, in sunlight, with patchy signal.
04
Not because chat is banned, but because a fault reported in Solmex has a machine, a photo, a severity and an owner. And it is still findable next March.
05
Reports read the same records the workshop works in. There is no monthly export, no reconciliation, and no version of the truth that only one person maintains.
06
Solmex runs a live 520-machine road-construction fleet across multiple projects and zones. It was built to that scale, not stretched to it.
The whole operation
Start with the fleet and preventive maintenance. Switch the rest on when your team is ready. They were built together, so nothing needs integrating.
One record per machine: identity, meters, documents, deployment, attachments and full history.
Explore → Preventive Maintenance02Service templates per machine class, due hours from live meters, one-tap work orders and signed completion reports.
Explore → Work Orders03Assignment, job cards, parts, labour, photos and sign-off, with a queue and a scheduling board for the planner.
Explore → Breakdowns04Report a fault in seconds, track days down and blockers, and see the repair through to return-to-service.
Explore → Inspections05Structured checklists on any device. A failed item raises a finding; a finding becomes a work order.
Explore → Warehouse06Live stock, min-stock alerts, QR bin labels, and every issue tied to a work order and a machine.
Explore → Tools07Tool register and accountability: who has what, since when, and which items are due for calibration.
Explore → Work Permits08Hot work, confined space and height permits with approvals, signatures, isolations and a printable QR permit.
Explore → Workforce09People, positions, certifications with expiry, timesheets and leave, all linked to the jobs they actually did.
Explore → Costs & Fuel10Fuel entry at the pump, consumption analytics, and a cost ledger that posts every event against its machine.
Explore →Enterprise platform
Underneath the colorful surface: the controls, records, and services an industrial operation actually requires.
Pricing
Start with your core fleet. Add modules and machines as you grow. Every plan uses the same software and the same mobile app.
Site
For one site or a small fleet that wants to leave paper and spreadsheets behind.
Up to 50 machines. Billed each year.
Start with SiteFleet
For a full workshop that runs maintenance, parts and cost in one place.
Up to 250 machines. Billed each year.
Choose FleetEnterprise
For large operations that need control, safety and integration across many sites.
Unlimited machines. Priced for your operation.
Talk to sales| Compare plans | Site$299 / mo | Fleet$899 / mo | EnterpriseCustom |
|---|---|---|---|
| Plant management | |||
| Equipment records and SMR tracking | ✓ | ✓ | ✓ |
| Preventive maintenance and service plans | ✓ | ✓ | ✓ |
| Work orders and breakdowns | ✓ | ✓ | ✓ |
| Mobile app with QR scan | ✓ | ✓ | ✓ |
| Operations | |||
| Inspections and findings | ✓ | ✓ | |
| Warehouse and spare parts | ✓ | ✓ | |
| Fuel logs and Cost Ledger | ✓ | ✓ | |
| Workforce, timesheets and leave | ✓ | ✓ | |
| Reports and dashboards | ✓ | ✓ | |
| Safety and control | |||
| Work permits and HSE controls | ✓ | ||
| Custom roles and full audit logs | ✓ | ||
| Single sign-on and API access | ✓ | ||
| Multi-site and multi-project setup | ✓ | ||
| Plan and support | |||
| Machines | 50 | 250 | Unlimited |
| Users | 5 | 25 | Unlimited |
| Support | Priority | Dedicated + SLA | |
All prices are in USD. You can pay each month at a higher rate. You can change your plan at any time.
Questions
These are the questions that maintenance managers, workshop leads and IT teams ask before they start.
Solmex keeps one record for each machine. Every work order, service, inspection, part, fuel log and cost links to that record. As a result, you see the true cost and the true availability of each machine. A spreadsheet fails when two people edit it at the same time. Most general systems do not handle heavy plant, hour-based service intervals or field sites well. Solmex does.
Yes. Solmex has a mobile app for the field. Technicians scan the QR code on a machine or a part. They log the progress of a work order. They add photos and signatures. They read inspections and permits on site. Field input is a main feature, not an extra.
Solmex uses a service template and the Service Meter Reading (SMR) of each machine. You assign a template to a machine. The template lists the service intervals, such as 250, 500 and 1000 hours. Each interval has its own task list. Solmex reads the machine hours. It then shows which service is due, due soon or overdue. When you complete a service, Solmex makes a signed report. It also updates the machine history.
Yes. Warehouse issues and fuel records go into one cost ledger. Labor costs and manual costs go there too. You then see the total cost and the period cost for each machine. You do not enter the data two times. Spare parts have a full stock record. This record shows receipts, issues, returns and adjustments. It also shows low stock and prints bin labels.
Yes. Solmex uses a permission for each action, such as view, edit, approve and export. You group these permissions into roles. You make the roles. You can give control of one action to one role only. For example, you can let one role close a work order or approve leave. Solmex writes every change to a key record in an audit log.
Most teams use Solmex on their main fleet in a few days. We import your equipment list. We set up your projects, locations and roles. You turn on each module when you are ready. These modules include service, work orders, inspections, warehouse and workforce. The best way to plan this is a short walkthrough with your own machines. Book a demo.
Do you have another question? Talk to our team.
Get started
Send us a handful of your machines and we will walk you through Solmex using them: your equipment numbers, your service intervals, your problems. Thirty minutes, no slideware.